Netiquette IQ

Wednesday, June 24, 2015

Netiquette For Intelligent Emails Via Netiquette IQ

Most people now say they receive for too many emails and spend far too much time either composing or replying to their own. The author below adds a somewaht novel idea . . . do not write stupid emails! Easier said than done. However, he makes good points and all should consider his suggestions.
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Sajeel Qureshi – huffingtonpost.com

Posted: 06/16/2015 9:22 pm EDT Updated: 06/17/2015 2:59 pm EDT

The Stupid Emails You Need To Stop Writing

Email messages are the bane of existence for desk-jobbers everywhere. Most people maintain their inbox a lot better than they maintain their personal or family lives. Unfortunately, our inboxes have been polluted by horrible messages and unnecessary communication. Do you find yourself writing these six types of emails?

1. The Retirement Letter -- Saying bye to everyone before you leave? Really? Here's what happens when you leave a job. You either quit on your teammates (literally, not figuratively... literally) or you do something that forces them to kick you off the team (and you get fired). In either case your note could just say "So long suckers! See you on LinkedIn!" And it'd aptly do the job in either scenario. Penning a send-off is a total red card.

2. The One-word gratitude email -- Ah yes, the infamous "Thanks" email, to show gratitude for an email received and acknowledged, but not read. Stop playing with our emotions gratitude-email writer! The only thing worse than this email is the one with the word 'Thanks' abbreviated. I'm looking at you "Thx" and "Thnks" email writers. These email writers are great at responding to emails, but lousy Wheel Of Fortune players and evidently too poor to buy vowels for their emails.

3. The Children's Novel -- This email is written by micro-managers, middlemen (and women), and volunteer point of contacts everywhere. You know what I'm talking about. That email with all sorts of screenshots and gigantic arrows pointing out basic instructions. All in the body of an email and wonderfully copied to 14 recipients. This graphic novel of an email is meant to give clarity, but all it really gives is inbox Ebola.

4. The Thesis -- Email is short for electronic mail. Not electronic essay. Does your email need citations double-spacing and proofreading by a tutor before you send it? If so, work harder and be more concise. We live in an ADD-world where people multi-task their multi-tasking. You can't really expect someone you don't know to block off 35 minutes to read a transcript of your latest TED talk and then write a response to it. Blog posts are meant for your blog. Not for Outlook.

5. The Mystery -- Sending an email without providing ample details will do the one thing you don't want to do. Create more emails. Consider this. I sent an email to every company email address I had that basically said "Intruder Alert!" I got a myriad of responses -- the gist of them were:

"What?"

"Where?"

"How?" and

"I'm out of the office and unavailable to check my email."

Those are all viable responses because my email was a real cliffhanger. No details and insufficient information. Reading a Mystery email is like watching a TV show that breaks for commercial, and then doesn't come back. On the flip side it does make your email go viral since you get all sorts of responses. Is unintended viral marketing a thing yet?

6. The Front-page News -- Look, the Internet is full of nonsense. If you don't believe me, just look in the comments section on any article related to sports, politics or religion. Your email that is directed at one person and sent to 4,500 other people adds to that nonsense. Why are you forcing people to read something they don't need to? Want to send an email to Jim in accounting? Great! Send an email to Jim in an accounting. And no one else. Save the email marketing for Constant Contact. Not your corporate email account.

Most of us can't get through the day (or a trip to the washroom) without checking our email. Let's all do one another a favor and make sure those email checks in the middle of the night or while we're waiting for our significant other to respond to our marriage proposal (unless you proposed via a calendar invite) are a lot cleaner. Use these tricks to get a 91 percent open-rate on your cold emails as well.

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In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

www.amazon.com/author/paulbabicki

If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio Additionally, I provide content for an online newsletter via paper.li. I have also established Netiquette discussion groups with Linkedin and Yahoo. I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications.

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.

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Tuesday, June 23, 2015

Netiquette IQ Blog Of 6/23/2015 - The Hague Declaration on Knowledge Discovery

This blog has always supported equality on the Internet for a variety of social, ethical and humanitarian reasons. In a sense, the Internet is the "last best hope" for billions of our fellow netizens. The Hague Declaration on Knowledge Discovery discussed below is a stepping stone is achieving an equal global playing field. There are thousands of really great situations which can result from this. Hopefully all of you will embrace it!
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Declaration Calls For Changes To Intellectual Property Law, Equal Access To Knowledge

Posted by REPOST on May 14, 2015 from infojustice.org

Civil society project organized by IFLA, Link (CC-BY)

Over 50 organisations have signed The Hague Declaration on Knowledge Discovery in the Digital Age (www.thehaguedeclaration.com), which calls for immediate changes to intellectual property (IP) law and the removal of other barriers preventing widened and more equal access to data.

Improved treatments for diseases, answers to global issues such as climate change and billions in government savings are among the potential benefits to be gained, if the principles outlined in the Declaration are adopted by governments, businesses and society.

The Declaration asserts that copyright was never designed to regulate the sharing of facts, data and ideas ‒ nor should it. The right to receive and impart information and ideas is guaranteed by the Universal Declaration of Human Rights[1] but the modern application of IP law often limits this right, even when these most simple building blocks of knowledge are used.

“The rapidly changing digital environment, increased computing power and the sheer quantity of data being produced makes it essential for researchers and society to be able to use modern techniques and tools to help them make new discoveries. Research practices could be revolutionised and lives could literally be saved, if we can achieve better access to the knowledge contained within Big Data,” said Kristiina Hormia-Poutanen, President of LIBER (www.libereurope.eu), the Association of European Research Libraries, which has led work to develop the Declaration.

A new approach to knowledge discovery is critical at a time when society is facing a literal data deluge. The digital universe, or the data we create and copy annually, is doubling in size every two years and is expected to reach 44 trillion gigabytes by 2020[2].

In addition to clarity around the scope of IP law, a skills gap and a lack of infrastructure must also be addressed if computers are to be better employed to extract and recombine data in order to identify patterns and trends. This process, known as Content Mining, is widely recognised as the only way to deal effectively with Big Data.

“Given the need to make sense of the ever-expanding literature and derive new insights, the Wellcome Trust strongly supports the right of researchers to mine content to which they already have lawful access. The Hague Declaration is an important step in demonstrating the common vision that knowledge discovery and reuse should not be constrained by existing legal frameworks and uncertainty. In particular, we are advocating for reform of copyright law at European level to permit data and text mining for all uses, both commercial and non-commercial,” said Will Greenacre, Policy Officer at The Wellcome Trust (www.wellcome.ac.uk).

Organisations and individuals who wish to support the Declaration can add their signature on the official website,www.thehaguedeclaration.com. In so doing, they will officially recognise the huge potential for knowledge discovery whilst also acknowledging that steps need to be taken to ensure that everyone can benefit from this potential.

Further Information:

· See the Declaration website: www.thehaguedeclaration.com to read the full text of the Declaration and download an accompanying infographic.

· Contact LIBER, the Association of European Research Libraries, which has been leading the work to develop the Declaration:liber@kb.nl

FOOTNOTES:

1 http://www.un.org/en/documents/udhr/index.shtml#a19
2 http://www.emc.com/leadership/digital-universe/2014iview/executive-summary.htm