Tuesday, April 30, 2013

Proper Sentences in Email - A Brief Primer


Email has significantly changed not only the ways we communicate, but it has changed some basic proclivities as well. The need, real or perceived, to compose or reply quickly to email has reduced much of the structure which that defined written communication in the past. Most senders will use at some point as little as one word or even an abbreviation (e.g., FYI, OK) as the entire content of an email.

In order to communicate clearly and effectively, some basic rules should apply to email sentences. Make sure that all sentences include the necessary parts of speech. All sentences should have at least a noun and a verb. Instead of "OK," say, "That is good," or "I will." Better still, use an adjective or adverb to better define a sentence. And even better, have a direct object for your sentences, when appropriate. Notice the difference for answering a request to read a proposal:



I will

I will definitely read.

I will read it. (pronoun)

And best of all, use a noun object: "I will read the proposal." Using articles also enhances your communication. One of the most abandoned aspects of writing and grammar is the use of the article: "Please read attached" is written better when you say, "Please read the attached."

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We will be publishing a book on Netiquette shortly entitled "NetiquetteIQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". Also there will be an email "IQ" test on our website:


There will soon be discount coupons available on the website. There is no obligation and the savings will be up to 50%. Keep checking for its opening! If you wish to have your name put on the book /product waiting list, please send an email while the site is under construction to:

Paul Babicki
www.netiquetteiq.com - under construction - check often for its opening

"Good Netiquette Writing!"