Saturday, March 7, 2015

Netiquette IQ Blog Of The Day - Email Signatures And Trends For 2015


Email signatures are an essential part of Netiquette as I have written here in my blog and in my book, noted below. Although there are core principals about signatures, there certainly is some latitude as well. The article below makes some great points.
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From authors9211 

Email signatures – what’s in and what’s out in 2015

When it comes to animated signatures, religious quotes, multiple kinds of fonts or career histories--just don't.
Remember when there were rumors going around that you'd soon have to buy "e-stamps" to send your emails? This technology myth originated in the early 2000's, and it's laughable now to consider the number of "e-stamps" you'd have to buy simply to get through a day's work.
Email is the go-to tool in today's workplace, due to the number of people we communicate with in other departments, offices, businesses and time zones. In a world that's always working, your best bet to get in touch with people is through email. Which is why it's so important to have an email signature that's easily readable and conveys the necessary information. 

In 2015, here is what experts say is in—and out—for email signatures.

Basic contact information: IN
Your email signature has to start somewhere, and that's usually with your basic contact information. Roy Cohen, career coach and author of "The Wall Street Professional's Survival Guide," says, "Always put yourself in the seat of the person reading your email. If you have reached out with a request, what information will make it as easy as possible to respond to you? And what other items will make it more likely for the reader to feel compelled to follow up especially if you two are not acquainted?"

Essentially, this means your professional information, such as title, function and/or company affiliation, Cohen says. "When there is some mystery or uncertainty about who you really are, it is less likely that you will get a response. Online scams are far too common and that has produced a skepticism that is easy to appreciate."

Images and distracting fonts: OUT

Older websites used to feature auto-play music, slow-to-load images and fonts that were hard to read. Unfortunately, many email signatures still look like those outdated websites and need to be upgraded to a more modern style. "Compatibility is essential for signatures, because email is sent and received across a wide variety of mail clients and devices," says Kyle Turco, creative manager for TechnologyAdvice, a company that researches and analyzes business technology to help companies find IT solutions. "Having elements in your signature that only work on a specific mail client will cause problems. Standard system fonts are best. The 'boring' fonts like Arial, Times New Roman or Verdana are your friend when it comes to email. They work on every system, which gives complete control over their appearance."

You may also be tempted to add a headshot of yourself or include images from your websites. However, Turco says, "Never embed images into an email signature. They are bad news for several reasons. First, some email clients don't load images. If all of your important information is embedded in an image file, your recipient may never see it. Second, they typically show up as attachments. It's confusing and frustrating for every email from you to come in marked with an attachment if none of them have actual attachments."

Legal disclaimers: OUT
"There is much debate about the validity of legal disclaimers," says Ricardo Trigueiro, vice president of marketing and branding for Chuva Group, a firm specializing in image and brand development. "As far as a legal disclaimer, your company will add that if necessary. If you work for yourself, chances are you do not need a legal disclaimer." Be sure to ask a legal expert if you're unsure, but oftentimes general email communication won't disclose information that would warrant a legal disclaimer.

Email address: IN
Email addresses in your signature may feel redundant. After all, the email you're sending offers your email address, right? But by including your email address in your signature, you're making things easier for your contacts. Cohen says, "If you made the effort to reach out, then save the reader the effort of having to determine your email address. Also consider the possibility that the individual receiving it may want to create a contact file for you. You eliminate their need to scramble to gather that information by making it readily available." Your email may also be forwarded to other contacts, and including your email address ensures you're still easily reachable.

Career history: OUT
If you've written a new book or have been featured in the media recently for your work, including these highlights can be a great way to call attention to your expertise. However, this professional touch loses its appeal when email senders include their entire career history and every record of praise they've ever received. When your email signature is longer than your message, your self-importance seems exaggerated. "Email signatures should be short and simple," Turco says. "They need to contain enough information for your recipient to easily learn more about you—job title, company, phone number, and one or two social links—but shouldn't be your resume in email form."

Your email signature is the final impression you make on somebody when sending them a message. Be sure that message is saying what you mean it to, and end it on a high note with an email signature that's clean, professional and helpful.
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**Important note** - contact our sister company for very powerful solutions including Crossware, a powerful email signature software product as well as IP management (IPv4 and IPv6, security, firewall and many other IT solutions:

www.tabularosa.net

In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in just 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  Additionally, I provide content for an online newsletter via paper.li. I have also established Netiquette discussion groups with Linkedin and Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications. 

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.
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Netiquette IQ Product Highlight - InfoBlox - Via Tabula Rosa Systems


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 InfoBlox is a world leader in IPAM, for IP management. Another significant part of their product line is NetMRI, their product for Configuration Management. Below is a quick overview.

Please contact Tabula Rosa Systems sales@tabularosa.net or at 609 818 1802 for further information, a WebEx demonstration or evaluation!
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InfoBlox NetMRI
Reduce Risk and Improve IT Efficiency by Automating Network Configuration, Change, and Security Policy Enforcement

Today, up to 80 percent of network problems are caused by change—mistakes made when manually changing devices, the setting of poor configurations that cause problems later, and the undermining of critical security policies and network protection. In addition, more infrastructures are leveraging both layer-2 virtual constructs (VLANs) and layer-3 virtual networks (such as virtual routing and forwarding - VRF), which adds to day-to-day management challenges.

Infoblox NetMRI is the leading automation solution for network change, configura­tion, security policy, and compliance management—and is the only solution today that manages both traditional and virtualized VRF networking for multivendor environments with a single appliance.

NetMRI is a key solution for managing dynamic and complex environments such as virtualized and cloud networks, and it provides management support for IPv6 deploy­ments. With automation for both physical and virtual devices, NetMRI gives your network the power to keep with pace with rapidly changing network components.
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**Important note** - contact our sister company for very powerful solutions for IP management (IPv4 and IPv6, security, firewall and APT solutions:

www.tabularosa.net

In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  Additionally, I provide content for an online newsletter via paper.li. I have also established Netiquette discussion groups with Linkedin and Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications. 

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.
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Friday, March 6, 2015

10 Core Netiquette Principals - Advanced Essentials - Via Netiquette IQ


Every now and then, we need to get back to basics in anything we do and Netiquette is no exception. However, many of my readers understand and practices many of the more basic principles of Netiquette. Therefore, today's blog focuses on mmmmore advanced core Netiquette attributes! Please enjoy these and implement them.

Good Netiquette to all!

Ten precepts of Netiquette

1.   No one ever gets fired for sending an email with the proper considerations.
2.   Politeness works with even the rudest of people.
3.   A policy and process of consistent correct email will contribute to actual time savings.
4.   Use the three Zs—avoidance of Zero tolerance, well-directed Zeal, and email Zen.
5.   Personalize when appropriate.
6.   Be proactive not reactive.
7.   Know when to apologize, and do so quickly.
8.   Reply to every reasonable email promptly.
9.   Avoid scolding, one-upmanship, and imperatives.
10. Include good news first.
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In addition to this blog, I have authored the premiere book on Netiquette, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki


 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ Rider University and  PSG of Mercer County New Jersey.

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Netiquette IQ Security Alert - Apple and Google Plan Fixes for 'Freak' Security Bug


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Apple and Google Plan Fixes for 'Freak' Security Bug



Apple and Google said on Tuesday that they have developed fixes for the newly uncovered "Freak" security flaw affecting mobile devices and Mac computers. The vulnerability in Web encryption technology could enable attackers to spy on communications of users of Apple's Safari browser and Google's Android browser, according to researchers who uncovered the flaw. Apple spokesman Ryan James said the computer had developed a software update to remediate the vulnerability, which would be pushed out next week. Google spokeswoman Liz Markman said the company had also developed a patch, which it has provided to partners. She declined to say when users could expect to receive those upgrades. Google typically does not directly push out Android software updates. Instead they are handled by device makers and mobile carriers. 

The Washington Post reported that the bug left users of Apple and Google devices vulnerable to cyberattack when visiting hundreds of thousands of websites. A group of nine researchers discovered that they could force Web browsers to use a form of encryption that was intentionally weakened to comply with U.S. government regulations that ban American companies from exporting the strongest encryption standards, according to the paper. Once they caused the site to use the weaker export encryption standard, they were then able to break the encryption within a few hours. That could allow hackers to steal data and potentially launch attacks on the sites themselves by taking over elements on a page, the newspaper reported. The group of researchers dubbed the flaw Freak, for "Factoring RSA-EXPORT Keys," according to a website where they described the vulnerability.
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**Important note** - contact our sister company for very powerful solutions for IP management (IPv4 and IPv6, security, firewall and APT solutions:

www.tabularosa.net

In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  Additionally, I provide content for an online newsletter via paper.li. I have also established Netiquette discussion groups with Linkedin and Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications. 

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.
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Netiquette IQ Quotation Of The Day - From Dilbert


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"Maybe you should get your mind out of your niche"  Dilbert
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**Important note** - contact our sister company for very powerful solutions for IP management (IPv4 and IPv6, security, firewall and APT solutions:

www.tabularosa.net

In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  Additionally, I provide content for an online newsletter via paper.li. I have also established Netiquette discussion groups with Linkedin and Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications. 

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.
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Thursday, March 5, 2015

Netiquette IQ Blog Of The Day - Teleconferencing and Video Conferencing Etiquette



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I have put forth both in my blog and my book about how electronic communication has, fundamentally, many core parts of Netiquette in common. However, there are obvious differences such as dress code! Here is a nice and basic article about some particular things to do or not do.
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Sunday, 1 March 2015 http://leadership-mantra.blogspot.in
Teleconferencing and Video Conferencing Etiquette
This  is the age of  " Going Lean".  

Organizations want to improve productivity without increasing the operating cost.  Of course , technology and innovations make is very much possible to cut cost and at the same time increase the efficiency.  

One of the most common and effective method that most organizations have adopted is to cut down on travel.  As a replacement, Teleconferencing and video conferencing are being embraced .   

To make these virtual meetings more effective, there are certain etiquette which should be followed.

Phone teleconferencing etiquette

This is often referred to as conference calling or audio conferencing, and refers to any conference that takes place via a telephone. The key etiquette rules that apply to phone teleconferences are as follows:
·         A round of introductions is necessary -- Teleconference call participants are never in the same physical location. When you talk over the phone all you hear is audio sounds, so you lose the ability to know exactly who you are talking to. One of the very first things that should take place before a teleconference call begins is to introduce all of the conference call participants. Everyone should have a clear understanding of who is present in the room listening in on the call. 
·         Reduce all possible distractions -- Have you ever talked to someone on a phone call and all you could hear on the other end were papers rattling or some other endless background noise ? It can be very distracting, and can really hinder effective communication. While you can never fully eliminate all possible distractions from the conference call, it is important to make the effort to eliminate as much noise and distraction as possible. 
·         Be considerate -- This is just as important in personal meetings as it in conference calls. Let other's speak. Don't interrupt. Don't monopolize the conversation so that no one else has the opportunity to voice an opinion. These are all basic rules of polite interpersonal communication, but they are certainly important to remember. 
·         Keep an eye on time -- Another important phone teleconferencing rule to follow is time      management.  Don't allow the conference call to get off topic and stick to the agenda. It is a good idea to set a time limit on the conference call when you organize the conference so that everyone can plan accordingly. If you find yourself going over the time limit, be considerate. You may need to postpone the rest of the conference call to a later time to accommodate everyone's schedule.
Video conferencing etiquette

This conferencing term refers to the use of both audio and video images together. Conference participants can not only hear each other, they are also able to view all attendees. The following are the proper etiquette rules for video conferences:
·         Dress appropriately -- Since a video conference not only allows you to view those on the other end of the conference, they can also view you. Wear proper business attire for your respective role. Also, don't where any colors or patters that are too crazy. These may make it very difficult for the viewer to focus. 
·         Do not eat or drink -- While this is not appropriate for any conference, it is especially not appropriate for a video conference where all the participants can see what you are doing. 
·         Use your manners -- General manners for public interaction apply. Introduce yourself, speak clearly, don't interrupt, turn off your cell phone, and make eye contact
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**Important note** - contact our sister company for very powerful solutions for IP management (IPv4 and IPv6, security, firewall and APT solutions:

www.tabularosa.net

In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  Additionally, I provide content for an online newsletter via paper.li. I have also established Netiquette discussion groups with Linkedin and Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications. 

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.
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