Yammer and good Netiquette brings email and messaging closer together

There are a number of collaboration products available to facilitate group interaction and communication. It is critical to maintain good Netiquette to best take advantage of this technology. Remember, you have more people, sometimes hundreds, to consider in terms of standard Netiquette practices.

 

 

Yammer update brings email and messaging closer together

Summary: Microsoft updates the messaging service Yammer to make it simpler to share messages via email.

ZDNet = By Nick Heath | December 12, 2013 -- 16:28 GMT (08:28 PST)

Yammer users will be able to add colleagues who don't use the messaging service to their conversations by typing their email address into the CC bar, which will email the message to the relevant person.

If the person receiving the message from Yammer via email replies, their response will be posted to the Yammer discussion. The person receiving the email will also be given the option to sign up for Yammer.

After an email address has been added to a Yammer conversation it will receive all future Yammer messages posted to that conversation, with the option for recipient to unsubscribe.

Another new feature is the addition of an email address for every group in Yammer. Emails can be sent to the group email address to post messages to Yammer. When an email is forwarded to a Yammer Group, the entire email thread will be included as an attached PDF.

Microsoft said the changes are about tackling the "mishmash of open communication (Yammer) and private communication (email) restricts information flow, reduces productivity, and quite simply, makes work just a little bit harder".

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Great news!

My book is now atop the Amazon Netiquette list. Please go to Amazon and search for "netiquette" . There is a wonderful review from Kirkus as well.
Remember you can subscribe to receiving notifications when new blogs are posted:http://netiquetteiq.blogspot.com/feeds/posts/default
 
About Netiquette IQ

My book, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email" and the Kindle version are now available on Amazon. Please visit my author profile at amazon.com/author/paulbabicki
#PaulBabicki
#netiquette  
#email
#emailsecurity
#cybersecurity

If you are interested in email or email products or email security software, please visit: www.tabularosa.net

“Paul Babicki and Frank Kovacs are co-authoring a new book on Netiquette IQ for job seekers, recruiters and employers (no official title as yet!). This book is a follow up to Paul’s “Netiquette IQ – A Comprehensive Guide to Improve, Enhance and Add Power to Your Email”. This book will be a part of the forthcoming Netiquette IQ compendium featuring a series of books on specific areas of Netiquette; education, sales, social media, etc.

We would desire and encourage feedback from anyone who would like to contribute their thought ideas, even a segment to include in the book. We want the book to cover as many pertinent topics as possible for the job seeker, recruiter and employer.

There will be an acknowledgement page in the book listing those whose ideas or suggestions are used.

 

The persons with the 5 top ideas will be sent a complimentary signed copy of my current book and a copy of the new book when it is published. Comments will be closed on 1/31/2014.

Kindly submit your suggestion(s) to my blog post of 12/26/2013 in the comment field. 

Why do emails bounce? How to reduce rejected email    

All of us have mail that bounce. Some of these are directly caused by lack of Netiquette. Nothing is worse than to have this happen at an inopportune time, such as a time-sensitive situation or with a resume, proposal or important document attached. Listed below are some of the causes. For space considerations, detailed explanations will not be given here. Other future blogs will discuss detail, error codes and resolutions. Here are some of the items all should note:

Wrongly addressed email

Changed email address

Large attachments

Host unknown, domain look-up failure

Mailbox unavailable

Mailbox full, or quota exceeded

Altered return addresses

Temporary errors

Unable to relay

Blacklist filters

Content filters

Sales/marketing terms
Unknown attachmentsHTML

ActiveX content

Recipient servers are down or busy

Your email attributes and formats are not correct

References to explicit or illicit terms

It is important to note that there are "soft" bounces. These are when the sent to domain has accepted the sender's message and a final delivery does not transpire. This can often be rectified by the recipient's internal actions or by resending at a later time.

By contrast, a "hard bounce is more serious, meaning the email has been rejected and sender is to blame. 
Also there are temporary errors when the receiving server will adjust or retry internal delivery. Often these conditions are repaired without having to resend a message.

If simple Netiquette is applied in sending emails, the sender's rate of bounces almost always decrease. Obviously, poor use of Netiquette will result in more bounces both for the short-term and the long-term.

++++++++++++++++++++++++++

Great news!

My book is now atop the Amazon Netiquette list. Please go to Amazon and search for "netiquette" . There is a wonderful review from Kirkus as well.
Remember you can subscribe to receiving notifications when new blogs are posted:http://netiquetteiq.blogspot.com/feeds/posts/default
 
About Netiquette IQ

My book, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email" and the Kindle version are now available on Amazon. Please visit my author profile at amazon.com/author/paulbabicki
#PaulBabicki
#netiquette  
#email
#emailsecurity
#cybersecurity

If you are interested in email or email products or email security software, please visit: www.tabularosa.net

“Paul Babicki and Frank Kovacs are co-authoring a new book on Netiquette IQ for job seekers, recruiters and employers (no official title as yet!). This book is a follow up to Paul’s “Netiquette IQ – A Comprehensive Guide to Improve, Enhance and Add Power to Your Email”. This book will be a part of the forthcoming Netiquette IQ compendium featuring a series of books on specific areas of Netiquette; education, sales, social media, etc.

We would desire and encourage feedback from anyone who would like to contribute their thought ideas, even a segment to include in the book. We want the book to cover as many pertinent topics as possible for the job seeker, recruiter and employer.

There will be an acknowledgement page in the book listing those whose ideas or suggestions are used.

 

The persons with the 5 top ideas will be sent a complimentary signed copy of my current book and a copy of the new book when it is published. Comments will be closed on 1/31/2014.

Kindly submit your suggestion(s) to my blog post of 12/26/2013 in the comment field. 

New book content contributors requested

“Paul Babicki and Frank Kovacs are co-authoring a new book on Netiquette IQ for job seekers, recruiters and employers (no official title as yet!). This book is a follow up to Paul’s “Netiquette IQ – A Comprehensive Guide to Improve, Enhance and Add Power to Your Email”. This book will be a part of the forthcoming Netiquette IQ compendium featuring a series of books on specific areas of Netiquette; education, sales, social media, etc.

We would desire and encourage feedback from anyone who would like to contribute their thought ideas, even a segment to include in the book. We want the book to cover as many pertinent topics as possible for the job seeker, recruiter and employer.

There will be an acknowledgement page in the book listing those whose ideas or suggestions are used.

 

The persons with the 5 top ideas will be sent a complimentary signed copy of my current book and a copy of the new book when it is published. Comments will be closed on 1/31/2014.

Kindly submit your suggestion(s) to my blog post of 12/26/2013 in the comment field. 

Good luck and good Netiquette IQ to all!

++++++++++++++++++++++++++

Great news!

My book is now atop the Amazon Netiquette list. Please go to Amazon and search for "netiquette" . There is a wonderful review from Kirkus as well.
Remember you can subscribe to receiving notifications when new blogs are posted:http://netiquetteiq.blogspot.com/feeds/posts/default
 
About Netiquette IQ

My book, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email" and the Kindle version are now available on Amazon. Please visit my author profile at amazon.com/author/paulbabicki
#PaulBabicki
#netiquette  
#email
#emailsecurity
#cybersecurity

If you are interested in email or email products or email security software, please visit: www.tabularosa.net

Decrease spam automatically and optimaly

Merry Christmas to all. Peace on earth in 2014.



















Few people will claim they do not receive enough email! Most can likely say bad email far exceeds good email. The article below shows some applications to facilitate reducing email clutter.

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Apps to Simplify Email

That Occupy Your Inbox

By Marisa Peacock  |  Dec 18, 2013                    

Email isn't going away, no matter how hard we try. So instead of fighting it, I've decided to simplify it. Here are five apps I've tried to tame the email beast.    

Unroll.me

Unroll.me is a free service that promises to "clean up your inbox" and does it by letting you roll all those emails you get from subscribing to list serves and newsletters into a daily digest.

It also lets you unsubscribe to email you have deleted with a vengeance. All you need to do is sign up from the email address for which you want to simplify, which means if you have lots of email addresses, you'll need to create an account for each one.

Luckily creating an account takes relatively little time and doesn't require you to enter much more than your email address. Unroll.me will search your account (with your permission) and uncover the different types of subscription email you receive. You can leave them unrolled, which means they will still stay in your inbox, unsubscribe or add the mail to your "roll-up."

Once created, you'll notice an Unroll.me folder in your mailbox — you can check this folder throughout the day for all emails you chose to "roll-up" will be here. They'll also show up in a daily digest that you've designated to show up in your inbox in the morning, afternoon or evening. Unfortunately you can choose only one time.
You'll definitely notice that your inbox is a lot leaner than before. Not only does Unroll.me deliver on its promise to clean up your inbox, it actually helps you better understand how much subscription mail you receive, and which ones are useful. If you choose to roll-up all of it, soon you'll realize what you're missing — then you can go back to your account and edit your subscriptions.

Inbox Cube

Inbox Cube is a free mobile app for the iPhone. I have to admit when trying new apps that claim to "discover my inbox" I'm a little skeptical. I know what my inbox looks likes, so I'd rather not have to spend any more time there. With the Inbox Cube app, however, I can't get enough of my inbox. I'm actually discovering things about my email that make me feel empowered, rather than overwhelmed.

Once downloaded, you can add your email account, whether it's Yahoo, Gmail, iCloud or what ever you use. Then after it builds your inbox, you will see an inbox that actually makes sense. If you're like me, people send you a lot of attachments. You don't know what they are or from whom they belong. Inbox Cube does. So next time you're looking for an email from your sister about what time her flight is landing, you don't have to frantically search folders or perform a lame search in iCloud that never seems to find anything. Just use Inbox Cube, click on contacts that tap your sister's name from the list and it will show all the emails she's sent. But she sent a screenshot of her flight info. Easy. Just click on photos— and it will show all the photos she's ever sent you.

You can add multiple accounts to your Inbox Cube, and you can set it up so you receive notifications or not about when you have mail. Beyond that there isn't much in the way of settings. Additionally, while the app syncs with your mailbox, it is still an app, so you'll still have to open the app to send emails, etc. I haven't let Inbox Cube replace how I write, send or reply to emails, but it is my go to app when I want to find that attachment, specific email or reorganize my emails.

Mailbox

Mailbox is a free mobile app for both iPad and iPhone that "puts email in its place." To do that, it gives users the option of tagging emails by importance. You can swipe to delete, to read later, to archive, or to ignore. It's actually quite liberating when you realize that not every email you receive needs your attention right now. While it may take time to undo the Pavlovian conditioning, Mailbox offers a short cut, so we can simplify our inbox so we focus on the things that deserve our attention.

+++++++++++++++++++++++++++++++

Great news!

My book is now atop the Amazon Netiquette list. Please go to Amazon and search for "netiquette" . There is a wonderful review from Kirkus as well.

Remember you can subscribe to receiving notifications when new blogs are posted:http://netiquetteiq.blogspot.com/feeds/posts/default
 
About Netiquette IQ

My book, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email" and the Kindle version are now available on Amazon. Please visit my author profile at

amazon.com/author/paulbabicki

#PaulBabicki
#netiquette  
#email
#emailsecurity
#cybersecurity

If you are interested in email or email security software, please visit:
www.tabularosa.net for many "best of breed products".
 

New list of cyber threats resources from US-CERT

As I have mentioned a number of times in this blog, security is a vital part of Netiquette. This might involve simple spam words or complex security to insure proper and safe communication for both sender and receiver. The list below provides resources to assist in identifying and preventing the world's greatest cyber risks and is indispensable to many, both individual and professional.

Regardless of one's position, it is a good idea to have a knowledge of where these sites are and how/when to access them.







National Cyber Awareness System:

SB13-357: Vulnerability Summary for the Week of December 16, 2013

12/23/2013 08:38 AM EST

Original release date: December 23, 2013

The US-CERT Cyber Security Bulletin provides a summary of new vulnerabilities that have been recorded by the National Institute of Standards and Technology (NIST) National Vulnerability Database (NVD) in the past week. The NVD is sponsored by the Department of Homeland Security (DHS) National Cybersecurity and Communications Integration Center(NCCIC) / United States Computer Emergency Readiness Team(US-CERT). For modified or updated entries, please visit the NVD, which contains historical vulnerability information.

The vulnerabilities are based on the CVE vulnerability naming standard and are organized according to severity, determined by the Common Vulnerability Scoring System (CVSS) standard. The division of high, medium, and low severities correspond to the following scores:     

·         High - Vulnerabilities will be labeled High severity if they have a CVSS base score of 7.0 - 10.0

·         Medium - Vulnerabilities will be labeled Medium severity if they have a CVSS base score of 4.0 - 6.9

·         Low - Vulnerabilities will be labeled Low severity if they have a CVSS base score of 0.0 - 3.9

Entries may include additional information provided by organizations and efforts sponsored by US-CERT. This information may include identifying information, values, definitions, and related links. Patch information is provided when available. Please note that some of the information in the bulletins is compiled from external, open source reports and is not a direct result of US-CERT analysis.

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Great news!

My book is now atop the Amazon Netiquette list. Please go to Amazon and search for "netiquette" . There is a wonderful review from Kirkus as well.

Remember you can subscribe to receiving notifications when new blogs are posted:http://netiquetteiq.blogspot.com/feeds/posts/default
 
About Netiquette IQ

My book, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email" and the Kindle version are now available on Amazon. Please visit my author profile at

amazon.com/author/paulbabicki

#PaulBabicki
#netiquette  
#email
#emailsecurity
#cybersecurity

If you are interested in email or email security software, please visit:
www.tabularosa.net for many "best of breed products".

 

Top 11 reasons for using my Netiquette IQ book

Netiquette IQ – A Comprehensive Guide to Improve, Enhance and Add Power to Your Email

1)          Your email will improve instantly

2)          Time will be saved

3)          The return on investment will be coved within 1-3 days

4)          You’ll feel better about your communications

5)          You will stop making mistakes you never knew you were making

6)          More recipients will reply to you

7)          You’ll eliminate most if not all of your email errors

8)          Your social media will be enhanced

9)          Your business communications will be enhanced

10)       Your personal communication skills will be enhanced

11)   So your email will be read!

    

 

 

Would Ralph Waldo Emerson Cringe At Your Twitter Feed? Or your email?

The article below was recently posted. It refers to Twitter Netiquette. However the rules outlined also can be for email and texting. I thought it would be appropriate to show it again to highlight that even short messages  have Netiquette practices. It is hard to try to maintain certain types of Netiquette working with small devices or character limitations but it can, and should, be done as best as possible. This will always serve to the best interest of the sender and be appreciated by the recipient.

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 A 3 Step Guide to Twitter Etiquette

By Rocket Post, Published November 22, 2013
 
“Life is short, but there is always time enough for courtesy.”

― Ralph Waldo Emerson

Etiquette on social media is no exception to Emerson’s notion, especially on Twitter. The micro-blogging platform is widely popular in the sphere of business, and can churn many real life professional connections if utilized properly. So extract the most from Twitter by following our top 3 Twitter etiquette profile guidelines:
Don’t talk about yourself in the third person
“Ralph Waldo Emerson is an american essayist and enjoys long walks on the beach. He is also a competitive sushi eater and is the 1998 National Checker Champion.”

Talking about yourself in the third person is not only pretentious, but it makes yourself sound like the commentator of your own biography. No one wants to associate with someone that talks about themselves as if they are another person. You aren’t fooling anyone either; we know you wrote it. Instead, stick with a simple, professional, but creative profile description:

“At the beach, Ralph studies the works of his savior, Dracula. His teachings guide Ralph throughout life and make Ralph very thirsty to connect with people.”

Avoid religion and politics
Remember the age-old rule, the two things you don’t talk about at a bar are religion and politics? This same law applies in Twitter etiquette. You never know what next connection Twitter will bring, and you don’t want to hinder that connection because of religious rants.

“When Ralph isn’t soaking in the words of Dracula, he is rallying for Ellen Degeneres’ Presidential campaign.”

Your choice of political candidates may be important to you, but just like a bumper sticker on your car, this choice may prevent contact with your next customer or client.

Avoid nothingness

One of the worst things you can do is leave your Twitter profile blank. How is anyone going to know who you are, where you work, or what your interests are if they are starring at a blank box? A description reading “this is about me in 140 characters” is better than nothing at all. At least we know you’re paying attention.

A few other etiquette points:

There is no bigger rookie move than marking your profile as private. Twitter was created to be an open platform of thoughts and ideas, not your locked up private diary. Connections and retweets are the heartbeat of Twitter; setting your profile up as private and making a potential follower wait for your approval cuts that heartbeat off. Make your profile public: if you don’t want others reading your tweets, you either are tweeting a little too personally, or you need to move to Facebook.

Spammy direct messages on Twitter are the pain in every Twitter users side. No other medium of communication on Twitter screams “fake robot.” Avoid setting up sale-sy direct messages or you can kiss your new followers adios. If you are in the sales sector of business, put that in your profile description. (But don’t make it into a horrible sales pitch.) On the same token, don’t set up a direct message with that same pitch. This is not only impersonal, but it makes you appear less worthy of a follow if all you’re interested in is selling.You may love a good hard boiled egg, but don’t keep your profile picture as one. No one wants to connect to an egg, nor someone that is too lazy to change his or her profile picture. Flash those pearly whites and choose an authentic picture of yourself.

Twitter is all about networking and creating connections; don’t make it harder on yourself by not abiding by some of these Twitter etiquette guidelines. Think outside the box when piecing together your Twitter profile. By following these simple rules, you too would make Ralph Waldo Emerson proud of your courteous Twitter feed.

++++++++++++++++++++++++++

Great news!

My book is now atop the Amazon Netiquette list. Please go to Amazon and search for "netiquette" . There is a wonderful review from Kirkus as well.

Remember you can subscribe to receiving notifications when new blogs are posted:http://netiquetteiq.blogspot.com/feeds/posts/default
 
About Netiquette IQ

My book, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email" and the Kindle version are now available on Amazon. Please visit my author profile at

amazon.com/author/paulbabicki

#PaulBabicki
#netiquette  
#email
#emailsecurity

If you are interested in email or email security software, please visit:
www.tabularosa.net for many "best of breed products".