Netiquette IQ Blog of The Day - Using POP or IMAP Protocol For Your Email - Really Excellent And Informative Article!

Two good reasons to stick with POP3 email over IMAP

Ian Paul@ianpaul Oct 24, 2014 7:00 AM

Lately, I’ve noticed quite a few stories and discussions online centering around the always popular debate about whether to use IMAP or POP3 for email. If you don’t know what I’m talking about, IMAP and POP3 are the protocols you use to access email via clients like Outlook, Thunderbird, or Android's stock email app.

The general consensus is that the more modern IMAP is the way to go and the aging POP3 standard should be abandoned at all costs.

But that’s just not the case. In fact, I am going to point out two very good reasons to go on using POP3, or perhaps even actively switch to it.

IMAP and POP3 basics

The key thing to know about the Internet Message Access Protocol (IMAP) is that it lets you view your email folders the same way on any device, as it’s all synchronized from a central server. With IMAP your inbox, sent, and customized folders look alike, and have the same content, whether you’re checking mail on your phone, tablet, or PC.

The Post Office Protocol version 3 (POP3), on the other hand, is specifically designed for downloading email from your email provider’s server to your local machine. Your actions aren’t synchronized with the server like they are with IMAP; it’s just a “dumb” download. Most (but not all) POP setups wipe email from their servers by default once you download it to your local device, although you can often configure your email client to leave your messages on the server as well.

As for set-up, it may be a little easier to use IMAP since many email clients create accounts with IMAP by default. 

POP3, meanwhile, often requires a manual set-up. Making matters worse, IMAP-friendly email providers may not even support POP3, or if they do they may not publish detailed instructions on how to access your account using the protocol.

And that’s just on the server side. POP3 also requires your mail client to support it and not all do, such as Microsoft’s default mail client on the modern UI side of Windows 8.1.

It’s all about storage and privacy

The first reason you might want to use POP3 is if your main email account isn’t connected to a major webmail service like Gmail or Outlook. Alternatives such as email accounts from Internet Service Providers or website hosting services often set limits on how much mail can be stored on their servers.

In those cases, it’s best to turn to POP3, so you can download your mail and wipe it off the server to stay under the storage quota.

Privacy is another reason to rely on POP3. In this post-Snowden era, many are uncomfortable with keeping personal data like email on a third-party server. Email sitting on a server you don’t control is wide open to access by law enforcement with the right set of warrants.

Keeping your email on your devices, and off of third-party servers, means anyone who wants to look at your email has to come to you and not your email provider.

There are a few weaknesses to that argument, however, since intelligence agencies could still grab your email while it transits the Internet. Your mail provider may also have redundant backup copies of your email that won’t get deleted right away, defeating the whole point of using POP3 for privacy concerns. (Fortunately, it’s possible to encrypt your email.)

Sure, most of us are probably never going to be targets of a police investigation. But for most people these privacy concerns are really about the principle of the issue .

The negatives

The downside of POP3 in a multi-device world is that you’ll have to take some precautions and think hard about how to access email on a mobile device.

Since the sole copy of your email is now on your PC, you’ll have to have a solid back-up plan to make sure you don’t lose your messages to a failed hard drive.

As for smartphones and tablets, you should still use IMAP there if possible, even if you’re using POP3 on your PC. The last thing you want to do is download email to both your phone and your PC via POP3, since you’ll end up with two separate repositories of email: stuff downloaded to your phone and stuff downloaded to your PC. It’s a nightmare.

If you’re using a major webmail service like Gmail, the easiest thing to do is just use Google’s Gmail app for Android or iOS. Ditto for Outlook.com and Yahoo Mail.

One last note about IMAP on your phone and POP3 on your PC: if you reply to email on your phone, your PC won’t download new messages in your sent folder, since POP3 only grabs messages from the server. So for POP3 users, mobile devices are better for viewing or deleting email, but not necessarily for sending messages you may need a paper trail for later.

Also, remember that if you leave your mail client running on your PC while you’re out, all mail messages could disappear from your phone as your desktop grabs new batches of email—unless you (usually manually) configure your email to continue to store messages on the server for a predetermined length of time after you download them. 

It’s not a perfect solution, especially if you need mobile access, but if storage quotas or privacy concerns are issues for you, then POP3 is probably a better choice than IMAP.
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Great Reasons for Purchasing Netiquette IQ

·         Get more email opens.  Improve 100% or more.

·         Receive more responses, interviews, appointments, prospects and sales.

·         Be better understood.

·         Eliminate indecision.

·         Avoid being spammed 100% or more.

·         Have recipient finish reading your email content. 

·         Save time by reducing questions.

·         Increase your level of clarity.

·         Improve you time management with your email.

·        Have quick access to a wealth of relevant email information.

Enjoy most of what you need for email in a single book.
===========================================
In addition to this blog, I have authored the premiere book on Netiquette, " Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ Rider University and  PSG of Mercer County, NJ.
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Netiquette IQ Quotation of The Day - From Nelson Mandela

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"It always seems impossible until it's done."
Nelson Mandela
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Great Reasons for Purchasing Netiquette IQ

·         Get more email opens.  Improve 100% or more.

·         Receive more responses, interviews, appointments, prospects and sales.

·         Be better understood.

·         Eliminate indecision.

·         Avoid being spammed 100% or more.

·         Have recipient finish reading your email content. 

·         Save time by reducing questions.

·         Increase your level of clarity.

·         Improve you time management with your email.

·        Have quick access to a wealth of relevant email information.

Enjoy most of what you need for email in a single book.
===========================================
In addition to this blog, I have authored the premiere book on Netiquette, " Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ Rider University and  PSG of Mercer County, NJ.
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Netiquette IQ Technical Term Of The Day - Madware (Not Malware)

madware  Madware is a type of aggressive advertising that affects smartphones and tablets. The name, which combines the words mobile and adware, was coined by the security vendor Symantec to describe a type of intrusive advertising that currently affects smartphones and tablets.

Typically, madware gets installed on a device when an end user agrees to allow ads in exchange for a free mobile app. Some madware can function like spyware by monitoring end user behavior and making undesirable changes to the device such as flooding the device with text message ads, replacing the phone's dial tone with an audio ad and deliberately hiding from ad detectors. Madware banners often takes up valuable screen real estate, causing the end user to accidentally click on the ad while navigating the website that is displaying the advertisement.  Madware can best be avoided by taking time to read each new app's end user agreement before checking "I accept" and being extra cautious when installing apps that request access to the local system. End users should also close mobile apps when not in use, disable pop-up and extensions in mobile device browser settings and install mobile antimalware software.  ======================================= Great Reasons for Purchasing Netiquette IQ ·         Get more email opens.  Improve 100% or more. ·         Receive more responses, interviews, appointments, prospects and sales. ·         Be better understood. ·         Eliminate indecision. ·         Avoid being spammed 100% or more. ·         Have recipient finish reading your email content.  ·         Save time by reducing questions. ·         Increase your level of clarity. ·         Improve you time management with your email. ·        Have quick access to a wealth of relevant email information. Enjoy most of what you need for email in a single book. =========================================== In addition to this blog, I have authored the premiere book on Netiquette, " Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:  www.amazon.com/author/paulbabicki  If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ Rider University and  PSG of Mercer County, NJ. =======================================================

Netiquette Blog of The Day - Keeping The Internet Free

 As often as possible, I blog on the freedom of the Internet. It really is in peril for many reasons. The article below offers some insights not often discussed. Again, as netizens, we should all do our part to be aware of the local and global developments which are moving in ways that might threaten our digital freedoms!

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The Hill October 22, 2014, 10:00 am By Simon Rosenberg and Jonathan Spalter

Fighting to keep the Internet open and free

0 CommentsThis week, as the world’s Internet diplomats descend on Busan, South Korea for the important global gathering of the United Nations’ International Telecommunications Union (ITU), they would do well to do a quick status update on the health and well-being of the Internet and the future of global communications.  

For the truth is that this remarkable thing we call the Internet may be much more fragile than it appears. 

Cyber-criminals, rogue states and adversaries are making the Internet far less safe for consumers through the persistent and escalating theft of personal data.  

Autocratic governments are making a major effort to bring the day-to-day governance of the Internet under their control. 

Industrial espionage has dramatically escalated across the world, with some estimates now suggesting that global corporations are losing hundreds of billions of dollars in intellectual property every year.

Spectrum, the electromagnetic waves which form the invisible infrastructure for the mobile Internet, increasingly is in short global supply as demand continues to accelerate through the developed and developing world.

Meanwhile, protectionist trade policies are threatening to create not a single global Internet, but a series of regional intranets that replicate the kind of customs regimes we see on physical borders today.  

To counter these threats to the Internet, it will be critical at this meeting for America’s delegation to be crystal clear about what concrete steps need to be taken to ensure that the Internet can remain resilient, accessible, free and secure, now and for future generations.  

In that regard, we offer the following agenda for the U.S. government both in Busan and going forward: 

Defend the current multi-stakeholder approach to Internet governance – The American delegation should re-affirm our nation’s principled commitment to the current multi-stakeholder approach which limits the ability of authoritarian governments to exert undue influence. It also must reiterate that the proposed transition of certain Internet domain name functions, known as IANA, from the U.S. government to the global multistakeholder community through a process convened by ICANN (the organization responsible for technical coordination of  the domain name system ) must satisfy all applicable conditions before it comes into effect, and be clearly understood to be undertaken as a means to reinforce the integrity and viability of the current system.

Finish the ambitious Pacific and Atlantic trade agreements – It is important for the Administration to complete the two current regional trade agreements which will begin to put a more solid global legal framework underneath the digital economy. Most of the current trade treaties were completed prior to the arrival of the Internet, and a whole new generation of trade agreements will need to be negotiated to extend the current liberal system to a new era of digital commerce. These binding treaties will be essential to stem the exploding level of industrial espionage and corporate cyber theft which itself has become one of the biggest threats to global commerce.   

Maintain a “light touch” when it comes to regulation– For 20 years, the U.S. government has argued that the Internet must not be regulated at home or abroad as a public utility-style telecom service. This legal distinction has been essential to the Internet’s explosive growth, and the innovation we’ve seen.   If the FCC were to declare, as some have requested, that wireline and wireless broadband and other services be reclassified as a Title II telecommunications service, it would create an opening for the Internet to become globally regulated by the ITU, a body that will likely be chaired by a Chinese government official in the coming years. It may also provide “cover” for certain authoritarian regimes to point to the more heavy-handed new Internet regulation in the United States as justification for their own greater control of the Internet in their societies. 

Encourage governments to keep taxes on Internet devices and services low – In far too many countries, including here in the United States, mobile devices, mobile service, computers and other devices and services – which make up the Internet as we know it today – are taxed at levels which prevent widespread consumer access, and at rates which are far greater than other common goods and services. The U.S. government should continue to work with foreign governments to build internal regulatory and fiscal frameworks which encourage wide spread adoption and the democratization of information services. And we must lead by example by lowering mobile tax rates here at home.   

Ramp-up White House policy leadership – Both Secretaries of State Clinton and Kerry put Internet freedom high on the list of key American national security priorities. That was a wise first step. But now, given the enormous and increasing global economic, cultural, and security stakes involved in maintaining a flourishing and secure Internet, it is time for the White House itself to exert more hands-on leadership in, and coordination of, overall Internet policy management across government.

For Americans and many people around the world the Internet represents freedom, opportunity, and knowledge – a world of possibility and openness. But to many autocratic governments and rogue actors on the global stage, the very openness of the Internet is a threat to their far more oppressive understanding of what civil society means. In recent years, these and other forces are working to weaken the Internet, and challenge its primacy in the lives of billions of people around the world. To ensure that the Internet continues to evolve and strengthen, the United States government will need to become far more assertive on the international stage in shaping the global consensus for how we can ensure our grand kids won’t be talking about this thing called the Internet the way we talk about the League of Nations today. A strong and aggressive performance in South Korea over the next few weeks by the United States delegation will be an important first step in this vital effort.  
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Great Reasons for Purchasing Netiquette IQ

·         Get more email opens.  Improve 100% or more.

·         Receive more responses, interviews, appointments, prospects and sales.

·         Be better understood.

·         Eliminate indecision.

·         Avoid being spammed 100% or more.

·         Have recipient finish reading your email content. 

·         Save time by reducing questions.

·         Increase your level of clarity.

·         Improve you time management with your email.

·        Have quick access to a wealth of relevant email information.

Enjoy most of what you need for email in a single book.
===========================================
In addition to this blog, I have authored the premiere book on Netiquette, " Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ Rider University and  PSG of Mercer County, NJ.
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