Saturday, June 28, 2014

Netiquette IQ - Spell and Grammer Checkers Are Not The "SIlver Bullet" For Editing


One of the principals of good Netiquette for editing is that we do not rely on spelling and grammar checking products alone. A final proof read as well as a check for tone are critical, particularly when an email is very important. The following article expands this very nicely.
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The Dangers of Relying on Spell Check and Grammar Check from servicescape.com
by Love2Edit

Almost all word processing programs come equipped with a tool for checking both spelling and grammar. However, writers should be wary of the dangers of relying too heavily on these tools. For example:

Spell check will not fined words witch are miss used butt spelled rite!

An ordinary spell checker will find few or no errors in the above sentence. This is because spell checkers can only detect if words are spelled correctly, not if they are used correctly.

That being said, a spell checker is a handy tool and, therefore, should not be completely abandoned. However, writers should be cautioned from relying on it to catch every error. Spell check should be your first step in editing your document, not the only step!

Below are just some of the dangers of relying on spell check:

1. Spell check cannot help you with some proper names, such as Heston or Jolie.
2. Spell check will not detect the improper use of homonyms, such as their and there.
3. Spell check may flag words as errors which are indeed correct.
4. Spell check does not always offer useful spelling suggestions for severely misspelled words.

For example, the following are some commonly misused words that standard spellcheckers will not catch: advise/advice; loose/lose; passed/past; dessert/desert; weather/whether; then/than; and site/sight/cite.

The limitation of traditional spell checkers is epitomized by the anonymously authored and often quoted poem, “Ode to My Spell Checker.”

Eye halve a spelling checker
It came with my pea sea.
It plainly marks four my revue miss steaks eye kin knot sea.
Eye strike a quay and type a word and weight for it to say
Weather eye yam wrong oar write.
It shows me strait a weigh as soon as a mist ache is maid.
It nose bee fore two long and eye can put the error rite.
Its rare lea ever wrong.
Eye have run this poem threw it,
I am shore your pleased to no.
Its letter perfect awl the way.
My checker told me sew.

Along these same lines, there is an amusing story that has circulated in the legal community regarding the dangers of spell check. According to the story, an attorney inadvertently replaced the words sua sponte (a Latin phrase for “on its motion”) with the words sea sponge throughout his brief. This lead to some very embarrassing sentences, such as:

“An appropriate instruction limiting the judge's criminal liability in such a prosecution must be given sea sponge explaining that certain acts or omissions by themselves are not sufficient to support a conviction.”

And: “It is well settled that a trial court must instruct sea sponge on any defense, including a mistake of fact defense.”

As one would expect, the attorney’s error, while certainly entertaining to the rest of us, drastically weakened his credibility in the eyes of the court and made him the butt of many of his colleagues’ jokes.

Although spell checkers are fairly straight forward and user-friendly, they are only as good as the writer’s ability to use them. For example, most spell checkers include options to customize the dictionary to include proper nouns and acronyms. Other features include setting the spell checker to “auto correct” which automatically corrects the spelling of frequently misspelled words. These features can all improve the tool’s effectiveness.

Unfortunately, grammar checkers are similarly limited. They are, in fact, more limited than spell checkers. The limitations have nothing to do with technology or software, but rather are caused by the nature of grammar itself.

For example, a traditional grammar checker will detect no problems with the following passage.

“Marketing are bad for brand big and small. You Know What I am Saying? It is no wondering that advertisings are bad for company in America, Chicago and Germany. ... McDonald's and Coca Cola are good brand. ... Gates do good marketing job in Microsoft.”

This is truly frightening considering that each sentences in the passage contains numerous grammatical errors!

Also, consider the following sentence.

“Thinking it was open, the door was really closed.”

Grammar check will alert the writer that the main clause may contain a verb in the passive voice. But there is no passive voice here, just a thinking door.

Grammar check also frequently flags perfectly good grammar as bad. Type the following sentence into a document.

“How was your son’s wedding?”

When you run grammar check, “was your son’s” is flagged as incorrect and the phrase “your son was’s” is suggested.” In this case, your grammar check has turned a perfectly fine sentence into a garbled mess! Therefore, it is wise to think about the change suggested, rather than simply accept it as correct.

Looking up the correct spelling of a word is as easy as using an online dictionary; looking up proper grammar, however, can be more difficult. Most of us do not remember the finer points of grammar that we learned in the sixth grade, such as gerunds and dangling modifiers. Therefore, it is helpful to have a reference book on grammar handy. Strunk and White’s “The Elements of Style” is the classic book on the subject, but professional writers are also fond of “Working with Words” and “When Words Collide.”

The bottom line is that technology, while useful and time saving, is still not advanced enough to substitute for old-fashioned human proofreading. Therefore, writers should always allow ample time for proofreading and learn tools to improve their proofreading skills. One of the best ideas I have learned is to make a list of spelling and grammar errors that you make frequently so that you can proofread every document with special attention to these problem areas. Remember, you need to pick up where your spell checker and grammar checker leave off!
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In addition to this blog, I have authored the premiere book on Netiquette, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki


 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ Rider University and  PSG of Mercer County New Jersey.

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Netiquette IQ Definition of The Day - Tilon "Magic" Malware





C&C infrastructure explained: Tilon malware lessons learned

Nick Lewis, Enterprise Threats searchsecurity.techtarget.com

If someone asks you to pick a card out of a pack and then locates your card, that is considered magic. As with all magic though, such a trick ceases to seem so magical once the audience realizes the card was up the magician's sleeve the entire time. This holds true in programming as well; once you're aware of a concept called the magic number -- in which programmers occasionally use static numbers directly in source code, making code more predictable and susceptible to attack -- you understand what to look for in the future.
In this case, the "magic" malware described by Seculert (actually an updated variant of malware that has been dubbed Tilon, Asetus and Win32.Enchanim by other vendors) communicates with its command-and-control (C&C) infrastructure via a custom protocol, which is from the origination of its name. There are known, established C&C communication protocols that are reasonably strong and could be used to reduce development time, so utilizing a custom protocol is a unique and potentially high-risk endeavor on the part of the malware authors. One of the classic security failures by programmers is to think any algorithm they invent for cryptography is going to be the strongest ever, but using well-established and open cryptography algorithms will almost always be a better idea unless the programmer is a cryptography expert.
In terms of potential enterprise defenses, decoding the magic malware's communications could require reverse-engineering the malware and protocol, though reverse engineering is not necessary for detection. Seculert has released indicators of compromise, including a list of known IP addresses used by the malware. These addresses could change quickly, but if network traffic flows to one of the IPs, that could be reason enough to investigate an endpoint for other indicators of compromise or malware.
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Netiquette IQ Quote of The Day - Global Understanding


Our global community is coming closer together with all of the technology growth. I often discuss in this blog the Netiquette for being understood in your emails globally. Here is a wonderful quotation which underscores this thought!
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"Those who know nothing of foreign languages know nothing of their own.”
Johann Wolfgang von Goethe 
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In addition to this blog, I have authored the premiere book on Netiquette, "Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki


 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ Rider University and  PSG of Mercer County New Jersey.

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Friday, June 27, 2014

Netiquette IQ - Powerful Foreign Words and Phrases For Your Email


At times, certain foreign words can add special impact to your email. Here is a list. Remember not do overdo their usage!

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Tour de force
An accomplishment of some great scope or importance
Semper fidelis
Always faithful
Nonparallel
 Unequaled or matched
Veni, Vidi, Vici
I came, I saw, I conquered
Caveat Emptor
Let the buyer beware
Res Ipsa Loquitur
The thing speaks for itself
Tourette

Résumé
Is a document used by persons to present their backgrounds and skills to secure new employment
Alea Jacta Est
The die is cast
Curriculum Vitae
Courses of life
A résumé is a one or two page summary of your skills, experience and education. While a résumé is brief and concise - no more than a page or two, a curriculum vitae is a longer (at least two pages) and more detailed synopsis.
A curriculum vitae includes a summary of your educational and academic backgrounds as well as teaching and research experience, publications, presentations, awards, honors, affiliations and other details.
Definition from:
Cogito ergo sum
I think, therefore I am
Virtus et intelligentia
Virtue and intelligence

Amat victoria curam

Victory likes careful preparation
In vino veritas
In wine there is truth
Carpe diem
Seize the day
Dum inter homines sumus, colamus humanitatem - Seneca
Let us cherish humanity as long as we are among humans - Seneca
Audentes fortuna iuvat
Fortune favors the brave
Sic luceat lux vestra
Let your light shine
Veritas vos liberabit
The truth shall make you free
Par excellence
Being the best of a kind
Bona fide
Real or genuine; made in good faith without fraud
Magna cum laude
With great praise