Tuesday, June 4, 2013

Netiquette for email meeting confirmations and reminders

Business People Vectors

Confirmations: When an invitation is sent out or offered, request a reasonably prompt reply. If the process is automated, reply as quickly as possible. Should a tentative acceptance be necessary, state when a definitive response will be provided. When an invitation has been proffered and no reasonable answer given, it is well within Netiquette guidelines to resend the request after a period of at least twenty-four hours. When initiating a second request, do so in a polite manner, without assumptions or scolding. Rather than feeling ignored, it may very well be the case that you have been the reason for the delay by virtue of a misspelling, wrongly selected email account, or aggressive spam filter. Regardless, it should never be assumed an invitee has received the request, opened it, or had the time to read it.

Reminders: The longer the time between an invitation and an event, the easier it is to have any lapses in attending. It is appropriate Netiquette to make sure that at least one reminder is sent between twenty-four and forty-eight hours of the scheduled event. If any of the attendees are traveling, make sure all are aware of this so as not to cancel or postpone without good reason. If the sender has sent at least one reminder and not had a confirmation, it is prudent either to call or send another polite message notifying the party or parties that without a reply, the meeting will need to be postponed (not canceled).  

Remember you can subscribe to receiving notifications when new blogs are posted:


If you found value in this blog, please reference it in your social media network!

We will be publishing a book on Netiquette shortly entitled "NetiquetteIQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". Also there will be an email "IQ" test on our website:


There are discount coupons available on the website. There is no obligation and the savings will be up to 50%.

Paul Babicki
+Serkan Gecmen
"Good Netiquette Writing!"