Wednesday, August 12, 2015

Netiquette IQ Blog For 8/12/2015 Responding To Email Invitations

 The blog post below is an excerpt from my book as described below.
        There are many important Netiquette basics to maintain in a reply to an email invitation. It should be emphasized that a prompt response is tantamount when replying to such an email, in particular when there are multiple attendees.
  1. If an offline meeting has been scheduled, it is best to follow up with   an immediate email. Requesting a confirmation is a necessity.
  2. The inviter should send a confirmation email the day before an appointment. If the appointment is in two weeks or more, a reminder should be sent every seven to ten business days.
  3. If a meeting attendee is required to travel, this should be stated in a confirmation email with a cutoff date/time for cancellation.
  4. Confirmations should include the specifics of a meeting, not just a plain statement.
  5. Provide reasonable lead time in scheduling appointments, particularly for those with multiple attendees.
  6. Focus the time, date, and location to best accommodate everyone required to be there, or those who typically have less available time.
  7. If an appointment has high importance for any of the attendees, it is essential to state this clearly in all of the correspondence.
  8. If travel expense or extended effort is necessary, a cancellation deadline should be politely stated.
  9. In current times with fewer meetings occurring, it is financially important that all details and items be thoroughly and explicitly clear.
         10.    Specify all items attendees should or are expected to bring.
         11.    Items to show in all email appointments include the following:

For a great email parody, view the following link:
**Important note** - contact our company for very powerful solutions for IP management (IPv4 and IPv6, security, firewall and APT solutions:

In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  Additionally, I provide content for an online newsletter via I have also established Netiquette discussion groups with Linkedin and Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications. 

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.