Tuesday, March 15, 2016

Netiquette Basics - Separating Email - The Business and Personal Process - Netiquette IQ Blog Of 3/15/2016 -


In today's world of email and cyber communications, many email users are emboldened with using poor grammar, non-traditional formatting and using Internet information as their own. Additionally many users feel they can speak or say what they want about any netizen. 

This is not the case!

The body of the below blog is taken from my books, referenced below. This will provide the the reader with a basic definition of defamation. For a more thorough understanding, the books are readily available via Amazon.

 Enjoy the article and check out the website!

Separating Email - The Business and Personal Process

        Business email Netiquette should be set up to ensure that business messages are received, read, replied to, stored, and managed properly. The last would enable easy access and review. This is of great value when older correspondences need to be collected and sent along as soft copy. There are many compelling situations that necessitate this.

        It can prove to be embarrassing or costly not to keep ostensibly important messages at hand. Therefore, in developing an email policy process, the proper tools and understanding of their use need to be secured to allow these functions. This might be utilizing flags indicating the need to follow-up or to categorize for simple storage. Many products offer most of the applications to achieve this, and they will generally be available in most companies. If the businesses do not readily have these processes in place, it may be feasible to ask to have these implemented by appropriate staff or as individuals. If companies do not provide these tools or processes, they usually can be user defined[. Specific ways to achieve this are folders or disks to store email by category, importance, etc.

        Mailbox maintenance is a form of proactive Netiquette. Since one of the major breaches of Netiquette is to have messages not responded to, here are some basic mailbox maintenance suggestions to reduce the risks of email loss, temporarily or permanently.
1.   Check all email at least twice a day.
2.   Do not leave any message unread for a defined period of time.
3.   Mark or file critical messages that cannot be immediately replied to. If it is urgent mail, place it in a calendar.
4.   Be thorough in reading messages and their threads.
5.   Deal with business email first, unless there are compelling reasons not to.
6.   If a full answer will take longer than usual to reply to because of a need to get more information, send a note to explain this.
7.   Maintain discipline and predictability in company or personal maintenance processes.
8.   Check junk mail regularly for mistakenly filtered mail. Notify the sender that some emails may have been lost. One may want to ask the sender if there are outstanding messages unreplied to.
9.   Keep all email lists up-to-date; delete old addresses.
10.  Keep dictionaries up-to-date, and allow proper names to be entered.
11.  Empty deleted and junk files regularly.
12.  Back up on a regular basis.
13.  Remove all references such as “Sent From my…”
14.  Provide off-hour schedules.
15.  Notify 48 hours ahead of time when performing tasks that will slow down or shut down email services.
       16.  Keep security policies.
 For a great satire on email, please see the following:
Good Netiquette And A Green Internet To All! 

Special Bulletin - My just released book

"You're Hired. Super Charge our Email Skills in 60 Minutes! (And Get That Job...) 

is now on sales at Amazon.com 

Great Reasons for Purchasing Netiquette IQ
·         Get more email opens.  Improve 100% or more.
·         Receive more responses, interviews, appointments, prospects and sales.
·         Be better understood.
·         Eliminate indecision.
·         Avoid being spammed 100% or more.
·         Have recipient finish reading your email content. 
·         Save time by reducing questions.
·         Increase your level of clarity.
·         Improve you time management with your email.
·        Have quick access to a wealth of relevant email information.
     Enjoy most of what you need for email in a single book.


**Important note** - contact our company for very powerful solutions for IP
 management (IPv4 and IPv6, security, firewall and APT solutions:

Another Special Announcement - Tune in to my radio interview,  on Rider University's station, www.1077thebronc.com I discuss my recent book, above on "Your Career Is Calling", hosted by Wanda Ellett.   

In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” has just been published and will be followed by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:


In addition to this blog, I maintain a radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ and  PSG of Mercer County, NJ.

I am the president of Tabula Rosa Systems, a “best of breed” reseller of products for communications, email, network management software, security products and professional services.  Also, I am the president of Netiquette IQ. We are currently developing an email IQ rating system, Netiquette IQ, which promotes the fundamentals outlined in my book.

Over the past twenty-five years, I have enjoyed a dynamic and successful career and have attained an extensive background in IT and electronic communications by selling and marketing within the information technology marketplace.Anyone who would like to review the book and have it posted on my blog or website, please contact me paul@netiquetteiq.com.