In today's world of email and cyber communications, many email users are emboldened with using poor grammar, non-traditional formatting and using Internet information as their own. Additionally many users feel they can speak or say what they want about any netizen.
This is not the case!
The body of the below blog is taken from my books, referenced below. This will provide the the reader with a basic definition of defamation. For a more thorough understanding, the books are readily available via Amazon.
Enjoy the article and check out the website!
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Separating Email - The Business and Personal Process
Business
email Netiquette should be set up to ensure that
business messages are received, read, replied to, stored, and managed properly.
The last would enable easy access and review. This is of great value when older
correspondences need to be collected and sent along as soft copy. There are
many compelling situations that necessitate this.
It
can prove to be embarrassing or costly not to keep ostensibly important
messages at hand. Therefore, in developing an email policy process, the proper
tools and understanding of their use need to be secured
to allow these functions.
This might be utilizing flags indicating the need to follow-up or to
categorize for simple storage. Many products offer most of the
applications to achieve this, and they will generally be available in most
companies. If the businesses do not readily have these processes in place, it
may be feasible to ask to have these implemented by appropriate staff or as
individuals. If companies do not provide these tools or processes, they usually
can be user defined[. Specific ways to achieve this
are folders or disks to store email by category, importance, etc.
Mailbox
maintenance is a form of proactive Netiquette. Since one of the major breaches
of Netiquette is to have
messages not responded to, here are some basic mailbox maintenance suggestions
to reduce the risks of email loss, temporarily or permanently.
1. Check all email at
least twice a day.
2. Do not leave any
message unread for a defined period of time.
3. Mark or file
critical messages that cannot be immediately replied to. If it is urgent mail, place
it in a calendar.
4. Be thorough in
reading messages and their threads.
5. Deal with business
email first, unless there are compelling reasons not to.
6. If a full answer
will take longer than usual to reply to because of a need to get more
information, send a note to explain this.
7. Maintain discipline
and predictability in company or personal maintenance processes.
8. Check junk mail regularly for mistakenly filtered mail. Notify
the sender that some emails may have been lost. One may want to ask the sender if there are
outstanding messages unreplied to.
9. Keep all email
lists up-to-date; delete old addresses.
10. Keep dictionaries
up-to-date, and allow proper names to be entered.
11. Empty deleted and
junk files regularly.
12. Back up on a
regular basis.
13. Remove all
references such as “Sent From my…”
14. Provide off-hour
schedules.
15. Notify 48 hours
ahead of time when performing tasks that will slow down or shut down email
services.
16. Keep security
policies.====================
For a great satire on email, please see the following:
https://www.youtube.com/watch?v=HTgYHHKs0Zwscoop_post=bcaa0440-2548-11e5-c1bd-90b11c3d2b20&__scoop_topic=2455618
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Good Netiquette And A Green Internet To All!
Special Bulletin - My just released book,
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·
Get more
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Eliminate
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Avoid
being spammed 100% or more.
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Have
recipient finish reading your email content.
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**Important note** - contact our company for very powerful solutions for IPmanagement (IPv4 and IPv6, security, firewall and APT solutions:
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Another Special Announcement - Tune in to my radio interview, on Rider University's station, www.1077thebronc.com I discuss my recent book, above on "Your Career Is Calling", hosted by Wanda Ellett.
In addition to this blog, Netiquette IQ
has a website with great
assets which are being added to on a regular basis. I have authored the
premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to
Improve,
Enhance and Add Power to Your Email". My new book, “You’re Hired! Super
Charge
Your Email Skills in 60 Minutes. . . And Get That Job!” has just been
published and will be followed by a trilogy of books on Netiquette for
young people. You can view my
profile, reviews of the book and content excerpts at:www.amazon.com/author/paulbabicki
In addition to this blog, I maintain a radio show on BlogtalkRadio and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and Yahoo. I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ and PSG of Mercer County, NJ.
I am the president of Tabula Rosa Systems,
a “best of breed” reseller of products for communications, email,
network management software, security products and professional
services. Also, I am the president of Netiquette IQ. We are currently developing an email IQ rating system, Netiquette IQ, which promotes the fundamentals outlined in my book.
Over the past twenty-five years, I have enjoyed a dynamic and successful career and have attained an extensive background in IT and electronic communications by selling and marketing within the information technology marketplace.Anyone who would like to review the book and have it posted on my blog or website, please contact me paul@netiquetteiq.com.
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