Sunday, March 20, 2016

Netiquette Email Mirroring - Netiquette IQ Blog Of 3/20/2016


Imitation is the sincerest form of flattery.
Charles Caleb Cotton

Mirroring

        One very subtle element of tone, in a positive sense, is mirroring or imitation of style. First coined by Charles Caleb Cotton in 1821, the above adage is one of the most frequently heard, and with good reason. When corresponding with someone partly or totally unknown, imitation can prove to be a very nice way to establish a rapport with your correspondent. To achieve this, it is necessary to pay close attention to the tone and humor your recipient has maintained. Examine the parts of the email, starting with the subject line. Did the sender provide a detailed salutation? Is the style formal or on a first-name basis? Be alert if this changes, as it sometimes will.
        Body of textis there usually a polite sentence or two, or does the correspondent avoid any informality and get directly to the issue at hand? Are sentences and paragraphs brief or lengthy? Is the vocabulary simple or polysyllabic? Does the tone imply more politeness or more of a commandeering attitude? Is punctuation and detail evident?
        Signaturelook for formality or familiarity in the signature; in particular, a full name (first and last) or shortened first name (e.g., Bob, Jack). It is most important to be mindful of a nickname.
        Signature detailsome senders have no detail on any signature block. This item does not need to be changed for mirroring or style equivalency purposes.
        Mottos, slogans, or inspirational footnotes should be avoided. However, if a correspondent uses them and shares a mutual affinity, this can be a very nice way to legitimately connect.
        If, over a longer term, it happens that a less formalized tone evolves from the correspondent, it is a good time to match this. However, caution should be taken not to do so on a greater scale.
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For a great satire on email, please see the following:
https://www.youtube.com/watch?v=HTgYHHKs0Zwscoop_post=bcaa0440-2548-11e5-c1bd-90b11c3d2b20&__scoop_topic=2455618
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In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” has just been published and will be followed by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

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