Sunday, March 20, 2016

Netiquette Email Mirroring - Netiquette IQ Blog Of 3/20/2016

Imitation is the sincerest form of flattery.
Charles Caleb Cotton


        One very subtle element of tone, in a positive sense, is mirroring or imitation of style. First coined by Charles Caleb Cotton in 1821, the above adage is one of the most frequently heard, and with good reason. When corresponding with someone partly or totally unknown, imitation can prove to be a very nice way to establish a rapport with your correspondent. To achieve this, it is necessary to pay close attention to the tone and humor your recipient has maintained. Examine the parts of the email, starting with the subject line. Did the sender provide a detailed salutation? Is the style formal or on a first-name basis? Be alert if this changes, as it sometimes will.
        Body of textis there usually a polite sentence or two, or does the correspondent avoid any informality and get directly to the issue at hand? Are sentences and paragraphs brief or lengthy? Is the vocabulary simple or polysyllabic? Does the tone imply more politeness or more of a commandeering attitude? Is punctuation and detail evident?
        Signaturelook for formality or familiarity in the signature; in particular, a full name (first and last) or shortened first name (e.g., Bob, Jack). It is most important to be mindful of a nickname.
        Signature detailsome senders have no detail on any signature block. This item does not need to be changed for mirroring or style equivalency purposes.
        Mottos, slogans, or inspirational footnotes should be avoided. However, if a correspondent uses them and shares a mutual affinity, this can be a very nice way to legitimately connect.
        If, over a longer term, it happens that a less formalized tone evolves from the correspondent, it is a good time to match this. However, caution should be taken not to do so on a greater scale.
For a great satire on email, please see the following:
Good Netiquette And A Green Internet To All! 

Special Bulletin - My just released book

"You're Hired. Super Charge our Email Skills in 60 Minutes! (And Get That Job...) 

is now on sales at 

Great Reasons for Purchasing Netiquette IQ
·         Get more email opens.  Improve 100% or more.
·         Receive more responses, interviews, appointments, prospects and sales.
·         Be better understood.
·         Eliminate indecision.
·         Avoid being spammed 100% or more.
·         Have recipient finish reading your email content. 
·         Save time by reducing questions.
·         Increase your level of clarity.
·         Improve you time management with your email.
·        Have quick access to a wealth of relevant email information.
Enjoy most of what you need for email in a single book.


**Important note** - contact our company for very powerful solutions for IP
 management (IPv4 and IPv6, security, firewall and APT solutions:

Another Special Announcement - Tune in to my radio interview,  on Rider University's station, I discuss my recent book, above on "Your Career Is Calling", hosted by Wanda Ellett.   

In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” has just been published and will be followed by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

In addition to this blog, I maintain a radio show on BlogtalkRadio  and an online newsletter via have established Netiquette discussion groups with Linkedin and  Yahoo I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ and  PSG of Mercer County, NJ.

I am the president of Tabula Rosa Systems, a “best of breed” reseller of products for communications, email, network management software, security products and professional services.  Also, I am the president of Netiquette IQ. We are currently developing an email IQ rating system, Netiquette IQ, which promotes the fundamentals outlined in my book.

Over the past twenty-five years, I have enjoyed a dynamic and successful career and have attained an extensive background in IT and electronic communications by selling and marketing within the information technology marketplace.Anyone who would like to review the book and have it posted on my blog or website, please contact me