Netiquette Core Pricipals for Invitations - Via Netiquette IQ

Netiquette in forwarding invitations

Considerable care and thought should always be given to forwarding invitations. Core etiquette and Netiquette principles maintain almost sacrosanct adherence to avoid misusing the privacy of communications. If a situation is presented where an invitee wishes to add someone to a private meeting, social event, or other gathering, there are a number of steps that should be taken:

1. Seek permission of the inviter (original sender).

2. Determine who should be on the distribution list.

3. Copy the original invitee.

4. Remove unnecessary threads, but keep confidentiality clauses and disclaimers.

5. Identify that this is a forwarded document.

6. Ask the recipient not to forward the document, or attach a legal notice, if necessary.
 7. Never assume a sender will approve of forwarding correspondence.

8. Do not forward documents if under nondisclosure or confidentiality agreements.

9. Never add controversial, discriminatory, or derogatory comments

to the basic text.

10. Explain briefly and clearly to the recipient why the invitation is

being forwarded. One should be mindful that some people will be offended because they were not original invitees.

11. One may be selective in showing a full list of invitees, depending on any number of reasons, including size of the list, possible effect on attendance, specific instructions, or any number of other reasons.

Hello:

This meeting invitation is being forwarded to you with permission of (invitee). We both agreed you were inadvertently omitted from the initial list. Kindly excuse this oversight.
 

Sincerely,

Paul J. Babicki

Tabula Rosa Systems

609 8181802 office

609 462 8031 cell

www.tabularosa.net

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In addition to this blog, I have authored the premiere book on Netiquette, " Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ Rider University and  PSG of Mercer County, NJ.