Monday, July 20, 2015

Netiquette Attributes of Unfriendly Email Addresses - Via Netiquette IQ

The following is an excerpt from my soon to be published book " You're Hired, Super Charge Your Email Skills In 60 Minutes! (And Get That Job . . . )"  Look for an announcement here in August.

Attributes of Unfriendly Email Addresses

1.   Middle initials. Using initials will confuse many people. As of late, they are seldom used except when two people in an organization share the same name. It is best not to opt for doing so since it poses a high risk that emails will get lost or sent to the wrong person.
2.   Long names. If your name has a relatively simple short form or pronunciation, go with that over a longer rendition. Your first name plus last initial is another viable, but not ideal, option. A recruiter or hiring manager may not recognize your address at first glance.
3.   Abbreviated names. Using an abbreviated name is similar to using your first name plus last initial. It will suffice but is not ideal.
4.   Aliases. These should never be used in business communication and are less common than they were just a few years ago. Leave them for adolescents and young adults.
5.   Long and hard-to-spell names. When your first and surname are long and hard to spell, you might use a shortened form. Case in point: my name! Again, although not ideal, you can use first name plus initial of the last name:
7.   Obscure names of an ISP. These are not to your benefit. Chose an ISP that is either well known, easy to remember, or easy to spell.
8.   Long email address and domain names. Like the previous items, it is best not to use providers that title their email addresses as such. As in the previous example, you should choose a provider that gives short email addresses and has a simple domain name.
9.   Domain extensions other than .coms. As mentioned earlier, there are a surprising amount of domain extensions available. Use a .com whenever possible. The next best extension is .net.
10.        Inconsistent names. Nicknames, which are typically taken from shortened first names, are fine if you have always used them. But your real name is always best. If you have your own domain, you can have two email addresses and use both. Either way, be consistent.
11.        Email addresses with punctuation marks. Typing these addresses is very inconvenient and more difficult to input from a smart phone. Eliminate punctuation in your names unless it is and has always been a part of your name, such as “Margaret Chase-Smith.”
Email addresses you do not check often. If you already have an email address that you use less often, link it to other email addresses or forwarding/messaging systems so that you get instant notification of any emails received in your off-account during your job search. A contact from long ago may try to reach you about an opportunity.

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In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  Additionally, I provide content for an online newsletter via I have also established Netiquette discussion groups with Linkedin and Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications. 

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.