Saturday, January 10, 2015

Netiquette Core Principles For Responding To Invitations (evites) - Via Netiquette IQ

 Responding to email invitations


        There are many important Netiquette basics to maintain in a reply to an email invitation. It should be emphasized that a prompt response is tantamount when replying to such an email, in particular when there are multiple attendees.

Some useful Netiquette tips


  1. If an offline meeting has been scheduled, it is best to follow up with   an immediate email. Requesting a confirmation is a necessity.
  2. The inviter should send a confirmation email the day before an appointment. If the appointment is in two weeks or more, a reminder should be sent every seven to ten business days.
  3. If a meeting attendee is required to travel, this should be stated in a confirmation email with a cutoff date/time for cancellation.
  4. Confirmations should include the specifics of a meeting, not just a plain statement.
  5. Provide reasonable lead time in scheduling appointments, particularly for those with multiple attendees.
  6. Focus the time, date, and location to best accommodate everyone required to be there, or those who typically have less available time.
  7. If an appointment has high importance for any of the attendees, it is essential to state this clearly in all of the correspondence.
  8. If travel expense or extended effort is necessary, a cancellation deadline should be politely stated.
  9. In current times with fewer meetings occurring, it is financially important that all details and items be thoroughly and explicitly clear.

10.    Specify all items attendees should or are expected to bring.

11.    Items to show in all email appointments include the following:

 a)   Location with street address, floor, and room number

b)   Time (identify time zone) with day of the week, date

c)   Expected duration with hard stop times, if any

d)   Directions, maps, or how to get them

e)   Dress code

f)    Accessibility, parking

g)   Location accessibility, including alternate phone numbers

12. Send reminder messages. Include date and time in the subject field. Get to the point and provide a means of contact, similar to what one would do when making an appointment.
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In addition to this blog, I have authored the premieere book on Netiquette, " Netiquette IQ - A comprehensive Guide to Improve, Enhance and Add Power to Your Email". You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and  Yahoo I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ and  PSG of Mercer County, NJ. 
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